Automation & Tracking
Stop chasing.
Start collecting.
Late rent, expiring insurance, missed milestones, CPI updates, percentage rent true-ups, co-tenancy breaches — Renteos evaluates conditions, generates charges, sends notifications, and surfaces what needs your attention. Automatically.
Nothing falls through the cracks
Overdue Balance Surfacing
Outstanding balances are flagged the moment they're past due. Late fees are calculated and applied automatically with configurable caps — by dollar amount or percentage of the charge.
Lease Expiration Pipeline
Leases approaching expiration are surfaced weeks in advance. Auto-renewal creates new leases when configured. Expired leases transition to holdover status at the agreed rate multiplier — no manual intervention.
CPI & Escalation Automation
CPI rates are fetched from the Bureau of Labor Statistics automatically each month. Escalation rates update across all CPI-linked leases and escalation periods, with amendments recorded for the audit trail.
Deposit Interest Accrual
Where required by law, deposit interest is calculated and accrued on schedule — monthly or annually. Tenants are notified of each accrual. The full deposit ledger tracks collections, deductions, and returns.
Co-Tenancy & Kick-Out Evaluation
Building occupancy and anchor tenant status are evaluated each cycle. When co-tenancy thresholds are breached, rent adjusts automatically. Kick-out clauses compare sales against targets and notify eligible tenants.
Lease Option Notifications
Purchase options, expansion rights, ROFR, renewal options, and termination rights — tenants are notified when the notice period begins. Options auto-expire when the exercise window closes.
Expense Audit Workflows
Tenants can formally dispute reconciliation calculations. Managers review and resolve with optional reimbursement credits generated automatically. Every status change triggers a notification.
Percentage Rent True-Up
Annual reconciliation compares estimated monthly percentage rent payments against actual total sales. Adjustment charges or credits are generated automatically when estimated and actual amounts diverge.
Aging Reports
See outstanding balances broken down by 30, 60, 90+ days. Prioritize follow-ups based on severity. Collections actions include demand letter and legal notice workflows with automatic guarantor notification.
Tenant Status at a Glance
Every tenant record shows their current balance, payment history, lease status, pending deferrals, and any outstanding items. Sales report reminders go out automatically for percentage leases.
Charge Generation & Reconciliation
Base rent, pass-throughs with vacancy gross-up, percentage rent, TI amortization, recurring charges, and late fees — all generated on schedule from lease terms. Annual expense reconciliations and percentage rent true-ups produce adjustment charges automatically.
Insurance Certificate Monitoring
Track every tenant's insurance policies — general liability, property, workers' comp, umbrella, and auto. Coverage amounts are checked against minimums. Alerts fire when certificates approach expiration or fall out of compliance.
Key Date & Milestone Tracking
Estoppel deadlines, build-out milestones, permit dates, SNDA requirements — track any milestone with configurable reminder windows. Tenants and managers are notified before deadlines, with automatic overdue escalation.
Portfolio-Wide Dashboards
Roll up outstanding items across every property, unit, and tenant. Spot patterns, identify chronic late payers, track deferred payments, and allocate your team's time where it matters most.
The bottom line
Your lease portfolio
runs itself.
Charge generation, escalation updates, clause evaluation, insurance monitoring, milestone tracking, percentage rent true-ups, and notifications — all happen on schedule without intervention. You focus on the exceptions. Renteos handles the routine.
- Charges generated automatically from lease terms each cycle
- CPI rates fetched and applied without manual lookups
- Insurance certificates monitored with expiration and compliance alerts
- Key milestones tracked with configurable reminder windows
- Percentage rent reconciled annually against actual sales
- Co-tenancy and kick-out clauses evaluated every run
- Late fees capped, deposits accrued, audits tracked to resolution
- Payment waterfall applies across charges in priority order
Everything that needs attention,
handled or surfaced.