Lease Support
Commercial-grade
lease management.
CPI escalations, percentage rent by sales category, NNN pass-throughs with CAM caps, co-tenancy clauses, kick-out rights, ASC 842 compliance — Renteos handles the full complexity of commercial and residential leasing so your charges are always right.
What we handle
Every Lease Type
Gross, modified gross, net, double net, triple net, percentage, and full service leases — each with its own charge structure and pass-through rules, configured once and enforced automatically.
Escalation Engine
Fixed amount, fixed percentage, CPI-indexed, and step schedule escalations. Chain multiple escalation types across the lease term — CPI for years 1–5, then fixed 3% for 6–10. CPI rates update automatically from the BLS API.
Percentage Rent
Natural and artificial breakpoints. Tiered rates with graduated brackets. "Greater of" base rent or percentage of sales. Per-category rates for food, merchandise, and services. Annual true-up reconciles estimated monthly payments against actual annual sales.
NNN Pass-Throughs & CAM
Allocate operating expenses by pro-rata sqft, equal share, fixed amount, or custom percentage. Apply base-year stops, fixed CAM caps, cumulative caps, and compounding caps. Variable expenses are grossed up to target occupancy when the building is partially vacant.
Proration & Billing Flexibility
Automatic first-month and end-of-lease proration using daily or 30-day conventions. Separate rent commencement dates for build-out periods. Monthly, weekly, biweekly, quarterly, and annual billing frequencies.
Seasonal & Variable Rent
Override base rent for specific calendar periods — higher rates in peak season, lower in off-season. Seasonal ranges can wrap across year boundaries and layer on top of escalations.
Lifecycle Management
Auto-renewal execution, holdover transitions at configurable rates, early termination with fee calculation, and rent commencement dates separate from lease commencement. Full amendment history on every change.
Co-Tenancy & Kick-Out Clauses
Define occupancy thresholds and anchor tenant requirements that automatically adjust rent when triggered. Kick-out clauses evaluate sales against targets and notify tenants when they can exercise.
Lease Options Tracking
Purchase options, expansion and contraction rights, right of first refusal, renewal options, and termination rights — with exercise windows, notice periods, and automated notification when deadlines approach.
Late Fees & Collections
Flat, percentage, or daily late fees with configurable grace periods. Maximum fee caps by dollar amount or percentage of charge. Demand letter workflows with automatic guarantor notification.
Multi-Unit Leases & Subleases
A single lease can span multiple units with combined sqft for pro-rata calculations. Track sublease arrangements, subtenant details, and approval workflows — all tied to the parent lease.
Tenants, Splits & Guarantors
Multi-tenant leases with individual charge splits — divide any charge among roommates or co-tenants and track settlement per split. Guarantor tracking with personal or corporate guarantee types, liability limits, and expiration dates.
Recurring Charges & Tax
Define repeating non-rent charges — parking, storage, signage, equipment — with independent frequencies and date ranges. Apply sales tax or VAT at the property level with configurable taxable charge types.
Deferrals & Payment Plans
Formally defer any charge to a future date, optionally splitting it into multiple installment payments spread across months. Original charges are marked as deferred with full audit trail.
Security Deposits & Interest
Track deposits with a full ledger of collections, deductions, and returns. Automatic interest accrual at configurable rates and frequencies where required by law. Tenants are notified of each accrual.
ASC 842 & Expense Audits
Generate straight-line rent schedules, right-of-use asset calculations, and period-by-period amortization for GAAP compliance. Tenants can formally dispute reconciliation calculations through an audit workflow.
Insurance Certificate Tracking
Track tenant insurance policies by type — general liability, property, workers' comp, umbrella, and auto. Monitor coverage amounts against minimums. Automated alerts when certificates are expiring or non-compliant.
Key Date & Milestone Tracker
Track estoppel deadlines, build-out milestones, permit dates, SNDA requirements, and any custom milestone. Configurable reminder windows notify tenants and managers before deadlines, with automatic overdue escalation.
Supported configurations
Lease Types
- Gross
- Modified Gross
- Net (Single)
- Double Net
- Triple Net
- Percentage
- Full Service
Escalation Methods
- Fixed Amount
- Fixed Percentage
- CPI-Indexed (auto-fetch)
- Step Schedule
- Multi-Period Chains
Pass-Throughs & Expenses
- Pro-rata sqft allocation
- Equal share allocation
- Fixed amount / percentage
- Base-year expense stops
- Fixed, cumulative & compounding CAM caps
- Vacancy gross-up to target occupancy
- Rentable vs. usable sqft (load factor)
- Expense reconciliation with tenant audits
The bottom line
One platform for
every lease structure.
Most property management tools force you to choose between simplicity and flexibility. Renteos gives you both — residential leases set up in minutes, commercial leases modeled with institutional precision. Charges are generated correctly from the lease terms, every time.
- Automates CPI lookups, CAM reconciliation, vacancy gross-up, and deposit interest
- Evaluates co-tenancy and kick-out clauses every billing cycle
- Reconciles percentage rent annually against actual sales
- Tracks insurance certificates and key milestones with automated alerts
- Generates ASC 842 schedules for GAAP-compliant reporting
- Handles multi-unit leases, charge splits, subleases, and guarantor tracking
- Supports 10 currencies with property-level tax rates
Stop fighting your lease structures.
Let Renteos handle the complexity.